Pricing for accounting firms
Pricing for accountants, with all your client companies in one environment.
Choose your plan and calculate your price
Standard€26 per month
+ €0.18 per document
1 user and 1 company
Included
- Invoice scanning
- Invoice recognition
- Invoice automation
- Receipt scanner app
- Expense management
- Document Hub
- Peppol & e-invoicing
- Digital archive
- Integrations
Try free for 30 days
Ends automatically · or book a demo
Plus€39 per month
+ €0.18 per document
1 user and 1 company
Everything in Standard, plus
- Workflows
- Automatic reminders
Try free for 30 days
Ends automatically · or book a demo
Calculate your price
Plan: Standard (click a card to switch)
Every 5 pages count as 1 document
1 included
1 included
Your price per month€150.60
How your price is made up
Standard for firms€26.00
24 additional companies × €1.35€32.40
4 additional users × €0.55€2.20
500 documents × €0.18€90.00
Start free with Standard
30 days free · ends automatically
Compare all features
Standard and Plus side by side. Plus includes everything in Standard.
Standard€26/moPlus€39/mo
Prices and limits(10)
Subscription per monthA fixed amount per month for your firm, regardless of the number of documents.€26€39
Users includedFirm staff or clients who log in, upload, review or approve at no extra cost.11
Companies includedYou link each client company to that client’s accounting software, and each has its own email address.11
Per additional userPer month, for each firm or client user above the included number. One rate for both.€0.55€0.55
Per additional companyPer month, for each client company above the included number.€1.35€1.35
Per processed documentEvery 5 pages count as 1 document. A split document counts per separate document.€0.18€0.18
VAST (optional)A fixed amount per month on top of your subscription. With VAST the two rates below apply.+ €109+ €109
Per additional company with VAST (optional)Per month, for each client company above the included number. From the 101st company €2.45.€3.15€3.15
Documents included with VAST (optional)Number of companies × 100 documents per month, shared across all your companies. Example: 40 companies = 4,000 documents per month. Above that €0.18 per document.100 per company100 per company
TermAfter the free trial, which ends automatically.3 months3 months
Invoice scanning(11)
Upload via email, portal and appForward documents by email, drag them into the portal or take a photo with the app. Read more about this feature ›
Own mailbox per companyEach company gets its own email address, so documents arrive in the right place straight away. Read more about this feature ›
Auto-forward from your mailboxSet up a forwarding rule and invoices come in automatically, without you opening them. Read more about this feature ›
Upload from cloud storageFetch documents from your cloud storage via File Explorer, without downloading them first. Read more about this feature ›
Bulk scans via emailScan a stack of documents into one PDF. TriFact365 splits it into separate documents. Read more about this feature ›
Type and splitting via the subject lineUse the subject line to state the document type or how it should be split. Read more about this feature ›
Split and mergeSplit a PDF into separate documents, or merge an invoice with its attachments. Read more about this feature ›
Change typeIs a document filed under the wrong type, such as sales instead of purchase? Correct it yourself. Read more about this feature ›
Converted to PDF automaticallyOther file types are converted to PDF automatically, so every document looks the same. Read more about this feature ›
View received emailsSee which emails have come in, with sender and attachments. Read more about this feature ›
Note on unprocessed documentsIn Received documents you can see why a document was not processed. Read more about this feature ›
Invoice recognition(7)
AI recognition per lineInvoice lines are read too. More than 90% of fields are recognised correctly straight away. Read more about this feature ›
Learns from every correctionChange a GL account or VAT code and recognition takes it into account for the next invoice. Read more about this feature ›
GL account and VAT code per lineA suggested GL account and VAT code for each invoice line, based on your previous journal entries. Read more about this feature ›
New supplier suggestedUnknown supplier? TriFact365 makes a suggestion via the Dutch Chamber of Commerce (KvK) link. You check and save. Read more about this feature ›
Duplicate invoice checkYou get a notification if the same invoice has come in before. Read more about this feature ›
PDF viewer with highlightingThe invoice sits next to the posting proposal. Fields that are not filled in are highlighted in red. Read more about this feature ›
Copy text from the PDFClick the correct value in the PDF and it is copied into the field automatically. Read more about this feature ›
Invoice automation(14)
Posting proposal per invoiceEvery invoice is ready as a posting proposal in your TriFact365 portal. Read more about this feature ›
Calculator and VAT calculatorCalculate amounts and VAT directly in the posting screen. Read more about this feature ›
Sales invoicesSales invoices are recognised and prepared for your sales journal. Read more about this feature ›
Reverse-charge VATInvoices with reverse-charge VAT are processed with the correct VAT code. Read more about this feature ›
Foreign currenciesInvoices in currencies other than the euro are processed too. Read more about this feature ›
Accrual and deferral postingsSpread costs over several periods, for example for an annual subscription. Read more about this feature ›
Cost centre and cost unitAssign costs to a cost centre or cost unit from the accounting software. Read more about this feature ›
Merge posting linesMerge lines with the same GL account and VAT code into one posting line. Read more about this feature ›
Journal entry after approvalOnly after your approval does the journal entry go to the accounting software. Read more about this feature ›
Work queue by statusSee in one list what still needs to be reviewed, approved or posted. Read more about this feature ›
All client companies in one environmentWork from one overview across all your client companies, even when they post in different accounting packages. Read more about this feature ›
Filter and sort on every columnQuickly find a document by supplier, date, amount or status. Read more about this feature ›
Receipt scanner app(6)
App for iOS and AndroidDownload the app and log in with your TriFact365 account. Read more about this feature ›
Photograph a receipt, amount and VAT recognisedTake a photo of the receipt. Amount and VAT are read, GL account and VAT code suggested. Read more about this feature ›
Notes on the receiptAdd, for example, the name of your business contact and the business purpose. Read more about this feature ›
Approve in the appApprove invoices and receipts on the go, from your phone. Read more about this feature ›
Push notificationsA notification on your phone as soon as something is waiting for your approval. Read more about this feature ›
Release for paymentApprove payment in the app. That signal goes to the accounting software. Read more about this feature ›
Expense management(2)
Submit an expense claimEmployees upload their receipt via the app or the portal. Read more about this feature ›
Expense claims per employeeSet up each employee as a supplier and you can see all expense claims per person in the archive. Read more about this feature ›
Document Hub(1)
55+ document types55+ types of business documents, such as payslips, bank statements and annual accounts. Every document becomes a PDF. Read more about this feature ›
WorkflowsPlus(9)
AuthorisationWas the delivery correct? A colleague checks the invoice before it moves on. Read more about this feature ›
Payment approvalMay it be paid? An authorised colleague approves the payment. Read more about this feature ›
Workflows of up to 5 stagesSet up an approval route with up to 5 consecutive steps. Read more about this feature ›
Up to 10 users per stageAssign up to 10 colleagues per stage who may approve. Read more about this feature ›
One or all usersChoose per stage whether one approval is enough or everyone must approve. Read more about this feature ›
Rejected documentsRejected invoices are listed separately, so nothing gets left behind unnoticed. Read more about this feature ›
Authorisation and payment approval overviewSee per invoice who approved it and when. Read more about this feature ›
Email remindersApprovers automatically get a reminder when something is waiting for them. Read more about this feature ›
Peppol & e-invoicing(4)
Peppol receipt in the Netherlands and BelgiumReceive e-invoices via Peppol, in the Netherlands and Belgium. Read more about this feature ›
Peppol ID arrangedTriFact365 arranges your Peppol ID. It is included in your subscription. Read more about this feature ›
UBL invoices via emailReceive a UBL file by email? It is processed just like a PDF. Read more about this feature ›
PDF generated from UBLIf a UBL invoice has no PDF, TriFact365 creates one itself. Read more about this feature ›
Digital archive(4)
Kept for as long as you are a customerMeet the statutory retention obligation, independent of the accounting software. Read more about this feature ›
History and audit trailSee who reviewed, approved or posted what and when, with comments. Read more about this feature ›
Document and journal entry togetherFor every document you can see the related journal entry. Read more about this feature ›
Integrations(4)
Independent of the accounting softwareTriFact365 works alongside the accounting software. Your archive stays, even if you switch software. Read more about this feature ›
Official API integrationsConnected as an official or certified API partner of the accounting packages. Read more about this feature ›
Top 10 accounting packagesIncluding Exact Online, AFAS, Twinfield, SnelStart and Visma eAccounting. Read more about this feature ›
Receivables and payables managementSuppliers, customers, GL accounts and VAT codes come in automatically from the accounting software. Read more about this feature ›
Support(1)
Personal supportHelp via the chat in the portal, from someone on our own team. In Dutch and English.
Frequently asked questions about pricing for accountants
How are the costs calculated?
The monthly invoice is determined automatically. It shows the cost of the subscription, the number of companies, the total number of uploaded documents and the number of users. The invoice includes a breakdown with the number of documents per company.
How does TriFact365 handle split documents?
If a document is split into several documents, TriFact365 only counts the individual documents (the document being split is not counted).
How does TriFact365 handle merged documents?
If a user merges 2 or more documents, the new document is sent through recognition again and TriFact365 counts it as a newly uploaded document.
How does TriFact365 handle multiple pages?
For documents with multiple pages, every 5 pages count as an additional document. A document of 18 pages counts as 4 documents.
How do I pay for the subscription?
The invoice is charged monthly in arrears. You receive the invoice (PDF) automatically by email. Payment is made by direct debit.
What is the subscription term?
The term of the Standard and Plus subscriptions for accountants is 3 months.
The subscription renews automatically. The notice period is 3 months.
How do the rates for documents and companies work?
Documents are charged at a variable rate of €0.18 per document.
Do you take out a VAST subscription? Then you get an adjusted price per additional company. The rates are as follows:
≤ 100 companies: €3.15 per additional company
> 100 companies: €2.45 per additional company
With the VAST subscription, documents are included: 100 per company per month, shared across all your companies.
Included documents per month = number of companies × 100
Example: your firm has 40 companies. Then 40 × 100 = 4,000 documents per month are included. If you process 4,300 documents in a month, you pay for 300 documents × €0.18 = €54. There is no volume discount on documents.
Which plan suits your firm?
Book a demo and we’ll work out your situation together. Or start your 30-day free trial right away.