Accounting automation software, down to the invoice line
Accounting automation starts with the preparatory work. TriFact365 automates it down to the invoice line: a bulk scan is split into separate documents and per line you get a suggested GL account and VAT code. Your team checks, then the journal entry goes to the accounting package.
One stack, separate documents
No more scanning or uploading every document one by one.
TriFact365 splits a stack automatically per page; you drag together what belongs together.
Coded down to the invoice line
If recognition only reads the header data, you still code the lines yourself.
A suggested GL account and VAT code per invoice line.
Checks before the journal entry
No more correcting in the accounting package what has already been booked.
The journal entry only goes to the package after your check.
Accounting automation: what does TriFact365 add?
Accounting automation takes over recurring manual work: splitting documents, reading data and coding to GL account and VAT. The difference is in the depth. This is how TriFact365 compares with basic scan and recognition.
| Component | Basic scan and recognition | TriFact365 |
|---|---|---|
| Stack of documents | Scan or upload every document one by one | One bulk scan, split automatically per page |
| Coding | Total and VAT read, your team codes the lines itself | GL account and VAT code suggested per invoice line |
| Check | Correct in the package once it is booked | Check on the proposal, journal entry only after approval |
| Second check | Whoever processes also checks | Four-eyes principle: a senior approves for payment what a junior checked, with approval flows in Plus for firms |
How does accounting automation work in TriFact365?
What is still manual work in your accounting package, TriFact365 does before the package. The same way for every client administration.
Bulk scanning and splitting
Scan or email a stack in one go, even with invoices from different suppliers. TriFact365 splits it automatically per page; you drag together pages that belong together, and every document gets its own posting proposal.
Recognition per invoice line
GL account and VAT code suggested per line, without a template per supplier.
Learns from previous journal entries
The more often a supplier recurs, the better the proposal fits.
Duplicate invoices flagged
TriFact365 checks whether the combination of supplier or customer and invoice number is unique. That way you spot a duplicate invoice before the journal entry.
Purchases, sales and receipts: how do you process all of your client’s flows?
All of your client’s documents go into the same processing, wherever they come from. Your team checks, then the journal entry goes to the accounting package.
Coded down to the invoice line
A suggested GL account and VAT code per line, without a template per supplier.
Also from another invoicing system
Does your client create invoices outside the accounting package? Upload them in bulk: TriFact365 recognises them as sales invoices.
Amount and VAT read
Your client photographs the receipt with the mobile app, or your firm uploads it. Amount and VAT are read.
If sales invoices come from another invoicing system, someone would otherwise have to enter them manually in the accounting package.
Beyond automation: the rest of your pre-accounting
Accounting automation is one part. In the same environment you handle the rest of the pre-accounting for all your clients.
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Frequently asked questions about accounting automation
Only the separate documents after splitting count. The original stack itself does not count as an extra document.
Yes. Per supplier you can set a fixed GL account and VAT code if you wish. That then takes precedence over the recognition’s proposal.
With the accounting packages TriFact365 connects with, including Exact Online, Twinfield, AFAS and SnelStart. The full overview is on the integrations page.
A document is processed immediately on receipt and the posting proposal is ready. A split bulk scan also produces a separate proposal per document.
Accounting automation is included in every firm subscription
Standard for firms costs €26 per month and already includes line-level AI invoice recognition and splitting and merging. For your client administrations you choose between variable and fixed.