Every entrepreneur has to deal with it sooner or later: an invoice is sent out neatly, but payment fails to materialise. Sending a reminder is then necessary, but often time-consuming and sometimes inconvenient. Yet following up on outstanding invoices is essential for healthy financial management.
Fortunately, this process no longer needs to be manual and cumbersome. With smart software, sending reminders becomes an automated and professional process.
Invoice reminder and debtor management
A reminder is more than a friendly reminder of an outstanding payment. It is a crucial part of effective debtor management. Without timely follow-up, outstanding invoices can lead to:
- Liquidity problems as payments fail to materialise
- Loss of revenue, especially when invoices are outstanding for too long
- Disrupted customer relations, when communication is unclear or late
Automation as a solution
Many organisations still draft reminders manually and send them via e-mail or post. This takes time and is error-prone. Benefits of reminders:
- Automatic follow-up: Reminders can often be sent automatically based on set deadlines.
- Professional look: Communications can be designed consistently and in line with your organisation’s corporate identity.
- Real-time insight: You no longer need an overview of which outstanding invoices have not yet been sent reminders for.
From reactive to proactive
By automating sending an invoice reminder, the approach shifts from reactive to proactive. You no longer have to manually check whether a payment has arrived – smart software can do this automatically and then takes action. This saves time and prevents invoices from remaining open unnecessarily long.
Sending reminders doesn’t have to be a frustrating or time-consuming task. With software, it becomes a streamlined part of your financial processes. You benefit from faster payments, less administrative burden and a professional image towards your customers.
Reminder emails in TriFact365
Exclusively within the internal approval process – i.e. the process in which employees have to approve invoices – TriFact365 offers an efficient solution to automate. For example, setting up and sending reminder emails to users who have yet to approve invoices can be automated.
