Barion is the ICT specialist for small and medium-sized enterprises. The company provides Online Workplaces, local network management and hosting for business-critical websites, web shops and applications. Every day, Barion works on safe, stable and flexible IT solutions for companies with 2 to 100 employees. Automation is in Barion’s DNA, and so are its internal processes.
The company once started with local network management and application hosting on its own hardware in its Tier 3 data centre in Den Bosch. Barion now offers complete ICT care. And to continue doing so at scale, it is crucial to automate internal processes – such as automated invoice processing.
Working smarter with TriFact36
Wessel, one of the technical consultants at Barion, says: “At Barion, we are working daily to improve processes at our customers. Then, of course, you have to lead the way yourself. We don’t want to waste time on manual actions, such as invoice processing. That’s why we started working with TriFact365.”
The first contact with TriFact365 came about when Barion was looking for a way to have incoming invoices recognised, booked and approved automatically – without someone in the office having to check pdf files every day.
From first test to full implementation
What started with a short test soon became a full-fledged solution. TriFact365′ s scan functionality proved to fit seamlessly with Barion’s existing accounting package.
“The recognition of invoice data is surprisingly accurate,” says Wessel. “TriFact365 automatically reads everything from invoice number and VAT to general ledger account. That’s how we save time for our customers.”
Digitisation of the entire accounting system
With TriFact365, Barion digitised the entire accounting workflow: from getting invoices in via email or mobile app to automatic recognition, processing and approval.
As soon as an invoice is received, it is automatically recognised and forwarded to the right colleague for approval. Thanks to the link with Barion’s accounting system, invoices are automatically booked and prepared for payment.
Focus on what really matters: helping customers grow
“Thanks to TriFact365, we can fully focus on what we do best: supporting customers with ICT that really works,” says Wessel. “Whether it’s a securely set-up online workplace, a stable WiFi network or a webshop that needs to be accessible 24/7 – we want to spend our time on that, not on manual administration.”
Automated invoice processing as a basis for growth
At Barion, they believe growth starts with focus. TriFact365 helps the team with automated invoice processing to save time, prevent errors and make processes scalable. This allows Barion to continue doing what they are strong at in the future: Helping SMEs succeed with smart ICT solutions.
“TriFact365 fits our vision perfectly. Automate what can be done, leaving energy for what really matters.”
