M.P.C.A. International BV, active within pharmaceutical services, processes invoices from a variety of suppliers on a daily basis. Much of their administrative work revolves around keeping an overview, checking invoices and monitoring approval processes. Within that process, Office Manager Leander plays a central role.
When TriFact365 announced the new Peppol feature, M.P.C.A. International BV immediately saw opportunities to further automate and professionalise their invoice processing.
Automatic receiving via Peppol: less risk, more security
Since the introduction of Peppol in TriFact365, supplier invoices are automatically received in the system. This eliminates the risk of an invoice getting stuck in a mailbox or being manually forgotten to be uploaded.
According to office manager Leander, this brings a number of advantages:
- No more missed invoices. Everything sent via Peppol automatically enters TriFact365.
- Fewer manual steps. This reduces the risk of errors and saves time.
- More structure in the workflow. Invoices automatically go through the correct approval route.
For M.P.C.A. International BV, this means above all peace of mind and reliability in a process that requires a lot of attention.
Easy activation without technical barriers
Activating Peppol within TriFact365 went smoothly. After completing the registration form, the organisation was able to start almost immediately. The implementation worked as promised, something crucial for an administrative workflow.
Although alternative Peppol solutions are available, M.P.C.A. International BV did not consider other parties. The organisation was already working satisfactorily with TriFact365, mainly thanks to its approval flow and cooperation with the accountant.
When it became clear that TriFact365 was going to support Peppol, the choice was logically easy.
Minor optimisations for even greater ease of use
Leander sees opportunities mainly in small improvements that would make the experience even more intuitive:
- A quick preview of invoices without intermediate screens.
- Optional notifications that could be set on a per-invoice basis, providing additional visibility.
While these are not essential features, they would further refine the workflow – especially for organisations with multiple administrations or large invoice volumes.
With the arrival of Peppol in TriFact365, M.P.C.A. International BV has taken an important step towards future-proof and fully streamlined invoice processing.
Almost daily, they benefit from more overview, less manual work and a reliable process. For Leander and his colleagues, it is clear that this digital advancement increases the quality of their administrative workflow and enables them to comply with legal requirements.
