Invoice automation software from receipt to journal entry
Invoice processing is the route from receipt to journal entry. With TriFact365’s invoice automation software you process purchase invoices digitally: faster and in more detail than your accounting software.
Trusted by 25,000+ businesses and 500+ firms
Receive e-invoices via Peppol
TriFact365 arranges your Peppol ID. E-invoices land in the same work queue as your PDFs.
Invoice automation for the top 10 accounting packages
TriFact365 is an official and/or certified API partner of every package it connects with. You set up the connection yourself in a few minutes.
More control over every invoice. Less manual work.
Digital invoice processing is more than reading invoices. Everything between receipt and payment sits in one system.
Recognition
Every invoice line recognised
Description, amount, VAT code and GL account: all per invoice line, ready for your check.
Approve
Approval in one click
Invoices go to the right person, in the portal or on the go in the app.
Mobile app
Receipts processed straight away
Take a photo, amount and VAT are recognised, ready for approval.
E-invoicing
Peppol receiving arranged
E-invoices from suppliers come straight in, no retyping.
Document Hub
Everything that comes in, in one place
Email, upload, app and Peppol come together in one work queue, sorted by status.
Invoice automation software that goes further than your accounting software
TriFact365 adds speed, recognition and depth to your existing bookkeeping process. These are six points where you notice the difference.
Invoice automation software with a fair price
A fixed monthly fee plus €0.18 per document. No implementation costs.
How to work it out
You pay a fixed amount per month plus €0.18 per processed document. The more you process, the more manual work you save.
- 30 days free, stops automatically
- No payment details needed
- No implementation costs
- Personal support
| Example | Standard€10 + €0.18 | Plus€26 + €0.18 |
|---|---|---|
| 100 documents a month | €28.00 | €44.00 |
| 500 documents a month | €100.00 | €116.00 |
| 1,000 documents a month | €190.00 | €206.00 |
| 2,500 documents a month | €460.00 | €476.00 |
| Included | 1 user, 1 administration | 3 users, 3 administrations, workflows |
Accounting firm? Standard for firms from €26 and Plus for firms from €39 a month, always + €0.18 per document. Pricing for firms ›
Invoice automation for every stage of your organisation
Email or photograph invoices
Send invoices to your own TriFact365 email address or take a photo with the app.
Posting proposal ready
Recognised down to line level. You check it and send the booking to your package.
From €10 a month
Plus €0.18 per document. No implementation costs.
CUSTOMER STORY
Rousch
Rousch’s experiences and advice on automation with TriFact365.
More invoices, same team
Line-level recognition and one work queue absorb growth without extra manual work.
Approval by budget holders
Invoices go automatically to whoever is responsible, with reminders when there’s a delay.
Multiple companies
Subsidiaries and BVs in one environment, each with its own accounting package.
CUSTOMER STORY
Pathé Thuis
“Checking an invoice takes 30 seconds at most. A lot of the data has already been recognised and filled in correctly.” (translated from Dutch)
High volumes, one work queue
All channels come together, sorted by status, with a duplicate invoice check.
Workflows of up to 5 stages
Authorise before the check and release for payment after it, following your rules. More about workflows (Plus).
History and audit trail
For every invoice you see who did what, and when.
CUSTOMER STORY
De Gilde Groep
De Gilde Groep automates invoicing with TriFact365 to deliver large industrial projects.
Every euro accounted for
For every invoice you see who approved it and when. Useful for the board, audit committee and funders.
Approval by the board or treasurer
Invoices pass the right people, even if they only log in now and then (Plus).
Expense claims via the app
Employees and volunteers submit receipts with a photo, ready for approval.
CUSTOMER STORY
Stichting SAM Welzijn
“We want to be able to account to the municipality, and TriFact365’s approval function is crucial for that.” (translated from Dutch)
One connection, every channel
Connect your accounting software once. After that invoices come in through every channel and automatic invoice processing runs all the way to the journal entry, after your approval.
A trusted partner for bookkeeping in the Netherlands
CUSTOMER STORY
Kilo Kilo
“To keep bookkeeping costs down, we decided to process part of the bookkeeping ourselves.” (translated from Dutch)
CUSTOMER STORY
Accountantskantoor Jansen
SMEs relieved of work through the collaboration between Accountantskantoor Jansen and TriFact365.
Ready to speed up your invoice processing?
Whether you process a hundred or ten thousand invoices a month: in a demo we show you how it works with your package.
Control over purchase invoices
Invoices lying around are a thing of the past at SeaMar
Read how SeaMar got control of its purchase invoices with TriFact365.
Fast and flexible
De Vries Trappen chooses TriFact365 for fast, flexible and decisive
Read why De Vries Trappen chose TriFact365.
32 features for your invoice automation, in one subscription
- AI recognition per line
- Learns from every correction
- GL account and VAT code per line
- Posting proposal per invoice
- PDF viewer with highlighting
- Copy text from the PDF
- Calculator and VAT calculator
- Duplicate invoice check
- New supplier suggested
- Credit notes
- Reverse-charge VAT
- Foreign currencies
- Accrual and deferral postings
- Cost centre and cost unit
- Merge posting lines
- History and audit trail
- Split and merge
- Bulk scans via email
- Work queue by status
- Multiple companies
- Upload via email, portal and app
- Receipts and expense claims
- Sales invoices
- Peppol receiving
- Digital archive with Excel export
- Authorisation (Plus)
- Payment release (Plus)
- Workflows up to 5 stages (Plus)
- Email reminders (Plus)
- Push notifications in the app
- Official API integrations
- Top 10 accounting packages
Frequently asked questions about invoice automation software
No, not without approval. TriFact365 first prepares a posting proposal in the portal. You approve that proposal yourself, or route it past a budget holder via an approval flow. Until then you can still change the proposal. Only after that does the journal entry go to your accounting software, with the original document or a link to it.
Via the Document Hub more than 55 document categories come into the same environment, from purchase and sales invoices to payslips, for example. You set which categories are used per user. Documents that aren’t booked are sorted by category and stored searchable. Invoices and receipts also get a posting proposal.
Usually within fifteen minutes. You connect TriFact365 to your accounting software yourself, after which your suppliers and GL accounts are read through that connection. Then you send invoices to your own invoice email address and the first posting proposals are ready. The help centre explains it per package.
Your archive stays in TriFact365, with the original documents and the audit trail. After the switch you connect TriFact365 to your new accounting software, provided it is one of the supported packages. Processing then continues through the same work queue.
From your first invoice to thousands a month
One platform for all your invoice processing, growing with your organisation.