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Wat is factuurverwerking?
Factuurverwerking is het volledige proces dat een inkoop- of verkoopfactuur doorloopt: van ontvangst en herkenning tot controle, autorisatie, boeking en archivering. Met factuurverwerking software automatiseer je die stappen, inclusief e-facturen via UBL en Peppol.
Zoek je iets specifieker? TriFact365 optimaliseert je complete pre-accounting, tot en met de journaalposten in je boekhoudpakket. Gaat het je alleen om het uitlezen van de factuurgegevens, dan is dat factuurherkenning. En wil je facturen eerst laten goedkeuren, dan regel je dat met goedkeuringsroutes.
Hoe werkt factuurverwerking van ontvangst tot archief?
Factuurverwerking verloopt in vijf stappen: aanleveren, coderen, fiatteren, boeken en archiveren. De eerste twee doet de software, bij de derde en vierde houd jij de beslissing. Per stap staat hieronder wat TriFact365 doet en waar je boekhoudpakket het overneemt.
1. Aanleveren
Facturen komen binnen via je eigen factuurmailadres, een upload in het portaal, de mobiele app of als e-factuur via Peppol. Ongeacht het kanaal komt alles in dezelfde werkvoorraad terecht. Wat er precies uit een document wordt gelezen, lees je op de pagina over scan en herken software.
2. Coderen
Coderen is het opbouwen van het boekingsvoorstel. Per factuurregel komt er een voorstel voor grootboekrekening, btw-code en kostenplaats, aangevuld met de crediteurgegevens uit je administratie. Staan er meerdere btw-tarieven of kostenplaatsen op één factuur, dan splitst het voorstel mee.
3. Fiatteren
Inkoopfacturen, verkoopfacturen en bonnen stuur je desgewenst eerst door een goedkeuringsroute. De fiatteur ziet het boekingsvoorstel met het document ernaast en accordeert, of keurt af met een toelichting in het opmerkingenveld. Vragen om een akkoord per mail is daarmee niet meer nodig.
4. Boeken
Zodra jij akkoord geeft, gaat de journaalpost via de koppeling naar je boekhoudpakket, met het originele document erbij. Vanaf dat moment neemt je boekhoudpakket het over: rapportage, btw-aangifte en betaling. TriFact365 dekt de weg ernaartoe, tot en met de journaalpost.
5. Archiveren
Het document blijft doorzoekbaar bewaard naast de boeking, zodat je bij een controle het origineel direct terugvindt en aan de bewaarplicht voldoet. Je accountant geef je via een extra gebruiker toegang tot dat archief, zonder dat hij in je boekhoudpakket hoeft.
Automatische factuurverwerking: realtime herkennen en boeken
Lever je factuur aan via upload, e-mail, app of Peppol en TriFact365 scant en herkent ‘m realtime tot op regelniveau. Daardoor staat er binnen seconden een compleet boekingsvoorstel klaar dat je vervolgens met één klik boekt.
- Realtime boekingsvoorstel, ook op piekmomenten
- Herkenning tot op regelniveau, inclusief btw-code
- Vervolgens boek je met één klik naar je boekhoudpakket
Eén portaal en workflows: grip op elke factuur
Lever inkoopfacturen, verkoopfacturen, bonnen en declaraties aan via één portaal. Vervolgens stel je autorisatieflows in, volg je realtime de status en signaleert TriFact365 automatisch dubbele facturen en afwijkende IBAN-nummers. Hierdoor houd je grip op elke factuur.
- Eén aanleverportaal: e-mail, webportaal, app en Peppol
- Digitale autorisatie: nooit meer een factuur kwijt
- Daarnaast automatische controle op dubbele facturen en IBAN
Gekoppeld aan je boekhoudpakket en veilig gearchiveerd
TriFact365 koppelt met de complete top 10 aan boekhoud- en ERP-software in Nederland, zodat boekingen automatisch op de juiste plek landen. Documenten bewaar je bovendien veilig en doorzoekbaar in een digitaal archief met audit trail. Doordat elke stap herleidbaar is, houd je minder vraagposten over en heb je bij de afsluiting minder vragen. Daarnaast vind je het volledige overzicht van koppelingen met boekhoudpakketten in ons helpcenter.
- Koppelingen met de top 10 boekhoud- en ERP-pakketten
- Digitaal archief met audit trail
- Zo heb je altijd actuele cijfers voor rapportage en btw-aangifte
Veelgestelde vragen
TriFact365 neemt de pre-accounting over: ontvangen, herkennen tot op regelniveau, controleren en autoriseren, nog voordat er een boeking bestaat. Je boekhoudpakket doet daarna de rapportage. Omdat elke stap in een audit trail staat, weet je altijd waar een factuur vandaan komt en wie hem heeft goedgekeurd. Daardoor houd je minder vraagposten over en gaan facturen sneller door de organisatie.
Ja, maar nooit ongecontroleerd. TriFact365 zet eerst een boekingsvoorstel klaar in het portaal, met leverancier, bedragen, btw en grootboekrekeningen ingevuld. Na jouw visuele eindcontrole wordt de boeking in je boekhoudpakket geplaatst, met het document erbij.
Ja. Naast inkoopfacturen verwerk je ook verkoopfacturen, bonnen en declaraties via hetzelfde portaal, realtime herkend en met een automatisch boekingsvoorstel.
Die komen binnen met gestructureerde data, dus de tekens hoeven niet meer gelezen te worden. Het werk dat de boeking bepaalt blijft wel staan: TriFact365 herkent de factuurregels en koppelt ze aan de juiste grootboekrekeningen, btw-codes en subbedragen. Zo krijg je een compleet boekingsvoorstel in plaats van een databestand, met de pdf als leesbaar document erbij.
Ja. TriFact365 verwerkt je facturen volgens de AVG en via beveiligde verbindingen. Bovendien bewaar je documenten doorzoekbaar in een digitaal archief met audit trail, zodat je altijd aan de bewaarplicht voldoet.
Je koppelt TriFact365 in een paar minuten met je boekhoudpakket, zonder dure consultants. Daarna lever je facturen aan via e-mail, app of portaal en worden ze automatisch herkend. Na een visuele eindcontrole boek je ze door. Je kunt 30 dagen gratis starten.
Bekijk meer oplossingen
Document Hub
Verzamel en verwerk documenten via je favoriete invoerkanaal.
Workflows
Maak autorisatieflows voor het goedkeuren van facturen.
Digitaal archief
Altijd toegang tot documenten. Compleet met historie en audit-trail.