Purchase to pay software die je factuurverwerking automatiseert
Purchase to pay software van TriFact365 automatiseert de factuurkant van je inkoopproces: facturen worden gescand, herkend tot op regelniveau en klaargezet als boekingsvoorstel. Na jouw controle gaat de journaalpost naar je boekhoudpakket, dus je verwerkt facturen sneller zonder de controle uit handen te geven.
Koppel met alle toonaangevende boekhoudsoftware
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Wat is purchase to pay?
Purchase to pay (P2P), ook procure to pay genoemd, is het volledige proces van inkoop tot betaling: bestellen, ontvangen, de factuur verwerken en betalen. Purchase to pay software automatiseert stappen in die keten en legt elke handeling vast.
Zoek je iets specifieker? TriFact365 optimaliseert je complete pre-accounting, tot en met de journaalposten in je boekhoudpakket, met de verwerking van inkoopfacturen als kern. Het bestellen en betalen zelf blijft bij je inkoop- of banksysteem. Voor het uitlezen van de factuurgegevens is er een aparte pagina, en het goedkeuren vóór betaling regel je met goedkeuringsroutes.
Hoe werkt purchase to pay software in de praktijk?
De keten verloopt in vijf stappen: bestellen, de factuur ontvangen, coderen, fiatteren en betalen. De eerste en de laatste blijven bij je eigen systemen. Per stap staat hieronder welk deel TriFact365 overneemt en waar de overdracht zit.
1. Bestellen blijft bij je eigen systemen
De inkooporder en de goederenontvangst blijven waar ze nu staan, in je inkoopmodule of ERP. TriFact365 maakt geen orders aan en matcht facturen daar ook niet tegen, dus deze stap valt buiten ons deel van de keten.
2. De factuur komt binnen
De leveranciersfactuur komt binnen via je factuurmailadres, een upload in het portaal of als e-factuur via Peppol. Ongeacht het kanaal komt alles in dezelfde werkvoorraad, en daar begint ons deel van de keten.
3. Coderen
De factuur wordt tot op regelniveau uitgelezen en er komt een boekingsvoorstel: per regel een grootboekrekening, btw-code en kostenplaats, aangevuld met de crediteurgegevens uit je administratie. Meerdere btw-tarieven of kostenplaatsen op één factuur blijven gesplitst.
4. Fiatteren
De factuur doorloopt de route die je hebt ingericht, per bedrag, kostenplaats of leverancier. De fiatteur ziet het voorstel met het document ernaast en accordeert, en elke stap komt in de audit trail.
5. Betalen doet je eigen systeem
Na jouw visuele eindcontrole gaat de journaalpost naar je boekhoud- of ERP-pakket, met het originele document erbij. De betaalrun gebeurt daar. Waar je pakket het ondersteunt, boek je de factuur geblokkeerd voor betaling in en geef je hem vrij zodra de route is doorlopen.
Automatische factuurherkenning binnen je purchase to pay software
Zodra een factuur binnenkomt, leest de software de gegevens automatisch uit. Daardoor verdwijnt het handmatig overtypen volledig.
- Zo krijg je real-time herkenning binnen enkele seconden
- Bovendien herkent de software factuurregels tot op regelniveau
- Daarnaast verwerk je inkoopfacturen, bonnetjes en verkoopfacturen
Autoriseer en boek facturen in een flow
Na herkenning stuur je facturen automatisch door de juiste goedkeuringsstappen. Zodra jij akkoord geeft, gaat de journaalpost via de koppeling naar je administratie, met het document erbij.
- Zo stel je autorisatieflows in per bedrag, kostenplaats of leverancier
- Daardoor houd je grip op wie wat goedkeurt
- Bovendien is elke boeking direct traceerbaar in een digitaal archief
Koppel je purchase to pay software aan elk boekhoudpakket
TriFact365 koppelt met de complete top 10 aan boekhoud- en ERP-pakketten in Nederland. Daarnaast ontvang en verwerk je e-facturen via het Peppol-netwerk. Zo sluit de purchase to pay software aan op je bestaande administratie, zonder de systemen eromheen te vervangen.
- Zo levert TriFact365 elke boeking op dezelfde uniforme manier aan
- Bovendien werk je veilig en AVG-proof in de cloud
- Daarnaast schaalt de software mee van zzp tot grootbedrijf
Veelgestelde vragen
Je ERP legt de boeking vast; TriFact365 doet het werk daarvoor. Facturen worden tot op regelniveau uitgelezen, gekoppeld aan de juiste grootboekrekeningen en btw-codes en door de autorisatieroute gestuurd. Daardoor krijgt de module een gecontroleerd boekingsvoorstel in plaats van een document om over te typen.
Beide termen beschrijven hetzelfde proces van inkoop tot betaling; procure to pay legt iets meer nadruk op de inkoopkant. Daardoor overlappen ze sterk. TriFact365 richt zich op de factuurverwerkings- en betaalvoorbereidingsstap binnen dat proces.
Nee. TriFact365 automatiseert vooral de factuurkant: scannen, herkennen, autoriseren en boeken. Vervolgens werkt het samen met je boekhoud- of ERP-systeem voor bestellingen en betalingen.
Nee. Driewegmatching tegen inkooporders en goederenontvangsten blijft in je ERP of inkoopmodule. TriFact365 leest de factuur uit, stelt per regel de grootboekrekening en btw-code voor en stuurt hem door de goedkeuringsroute. Waar je pakket het ondersteunt, geef je de factuur na die route vrij voor betaling.
Met de complete top 10 aan boekhoud- en ERP-pakketten in Nederland, plus e-facturen via Peppol. Zo sluit het aan op vrijwel elke administratie.
Ja. Je data wordt versleuteld en AVG-proof verwerkt in een beveiligde cloudomgeving. Daarnaast bewaar je alles in een volledig digitaal en doorzoekbaar archief.
Ja. Je probeert TriFact365 30 dagen gratis en zonder verplichtingen. Zo ervaar je zelf hoeveel tijd de automatisering bespaart.
Bekijk meer oplossingen
Document Hub
Verzamel en verwerk documenten via je favoriete invoerkanaal.
Workflows
Maak autorisatieflows voor het goedkeuren van facturen.
Digitaal archief
Altijd toegang tot documenten. Compleet met historie en audit-trail.